How to Install Your Email Signature in Gmail

Step-by-step guide for adding your professional email signature to Gmail

📝 Step-by-Step Instructions

Step 1: Open Gmail Settings

Select "See all settings" from the dropdown menu.

Step 2: Navigate to the General Tab

In the Settings page, make sure you're on the "General" tab (it should be selected by default).

Step 3: Scroll to the Signature Section

Scroll down until you find the "Signature" section.

Click "+ Create new" to create a new signature or select an existing one to edit.

Step 4: Paste Your Signature HTML

Go back to SignatureAI and copy your signature HTML by clicking the "Copy HTML" button.

In Gmail's signature editor, click anywhere in the text box, then press Ctrl + V (or Cmd + V on Mac) to paste.

💡 Tip: Make sure you're pasting in "Rich formatting" mode. If your signature looks like plain HTML code, try using the formatting toolbar to switch modes.

Step 5: Format Your Signature

Review how your signature appears in the preview box. You can make adjustments using Gmail's formatting toolbar if needed.

If you have images in your signature, make sure they display correctly. You may need to re-upload images if they don't appear.

Step 6: Set Signature Defaults

Below the signature editor, choose your default signature settings:

For new emails: Select your signature from the dropdown
On reply/forward: Choose whether to include your signature

Step 7: Save Changes

Scroll to the bottom of the Settings page and click "Save Changes".

🔧 Troubleshooting Common Issues

❌ My signature appears as plain HTML code

Solution: You need to paste the HTML in rich formatting mode. Try these steps:

Clear the signature box completely
Make sure the formatting toolbar is visible
Click the "Rich formatting" option if available
Paste your signature HTML again

❌ Images in my signature don't appear

Solution: Gmail doesn't support embedded images (base64). You'll need to:

Upload your images to a public hosting service (like Imgur, Google Drive, or your website)
Use the "Insert Image" button in Gmail's signature editor
Paste the public URL of your image

❌ My signature formatting looks broken

Solution: Gmail has limited HTML support. Try these fixes:

Use simpler designs with fewer complex elements
Avoid using custom fonts (stick to web-safe fonts)
Reduce the width of your signature (max 600px recommended)
Test your signature by sending yourself a test email

❌ My signature doesn't appear in replies

Solution: Check your signature settings:

Go back to Gmail Settings → General → Signature
Under "Signature defaults," check the "On reply/forward" dropdown
Make sure your signature is selected (not "No signature")
Click "Save Changes" at the bottom

📱 Gmail Mobile App

To add a signature in the Gmail mobile app:

Open the Gmail app
Tap the menu icon (three horizontal lines)
Scroll down and tap "Settings"
Select your email account
Tap "Mobile signature"
Type or paste your signature (note: mobile signatures are typically plain text only)
Tap "OK" to save

📝 Note: The Gmail mobile app has limited formatting support. For best results, use a simplified version of your signature on mobile devices.

💡 Pro Tips

✅Test your signature by sending an email to yourself and checking how it looks on different devices
✅Keep your signature under 4-6 lines for better readability
✅Use professional colors that match your brand identity
✅Include only essential contact information to avoid clutter
✅Update your signature regularly to keep it current

📚 Related Guides

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