Email sign-offs
The two words before your name set the tone of the whole message. Filter by how formal and how warm you want to sound, or paste your email and let the AI write a closing that fits.
- Kind regards,
The safe default for clients and people you haven't met, especially in the UK, Ireland and Australia.
- Best regards,
Formal and neutral; works in almost any business email.
- Regards,
Crisp. Can read as cool or curt in a tense thread; add "Kind" to soften it.
- Sincerely,
Cover letters, formal complaints and official letters. Stiff for day-to-day email.
- Respectfully,
Government, military and judicial correspondence.
- With appreciation,
Formal thanks, such as to a reference or a senior stakeholder.
- Thank you for your time,
After a request to someone busy, like a recruiter or an editor.
- Best,
The most common short sign-off in US business email. Neutral and quick.
- All the best,
Friendly but professional; good for ending a project or a conversation.
- Thanks,
When you've asked for something. Studies of email replies (Boomerang, 2017) found thank-you closings drew more responses.
- Thanks in advance,
Common, but some readers find it presumptuous. "Thanks for considering this" is gentler.
- Many thanks,
Warm thanks without being gushing; popular in British English.
- Warm regards,
For people you know and like, or after a good meeting.
- Looking forward to hearing from you,
When you're waiting on a reply and want to signal it politely.
- Speak soon,
Colleagues and clients you're on friendly terms with, when a call or meeting is planned.
- Cheers,
Casual; very common in the UK and Australia, a bit breezier in the US.
- Talk soon,
Internal teams and close collaborators.
- Take care,
Personal or supportive notes, e.g. to a colleague who is unwell.
- Have a great weekend,
Friday emails to people you know.
- Thanks!
Quick internal requests. The exclamation mark keeps it friendly.
Write a closing for this email
A sign-off word works best after a closing sentence that states the next step. Paste the end of your draft and get five closing-line and sign-off pairs to choose from.
Sign-offs to avoid at work
- Love, Too personal for work, even with friendly colleagues.
- Sent from my iPhone Signals a rushed reply; replace it in your phone's mail settings.
- Yours truly, Old-fashioned outside formal letters.
- No sign-off at all Fine deep in a quick back-and-forth, abrupt in a first email.
Match, then mirror
In a first email, go one step more formal than you think you need. After that, mirror the other person: if they sign off "Thanks!", switching from "Kind regards" to "Thanks" feels natural rather than cold. For the lines under your name, build a signature in the generator; it has an optional sign-off field.
Questions people ask
What is the most professional email sign-off?
"Kind regards" and "Best regards" are the safest choices for people you don't know well. "Best" is the common short form in US business email.
Is "Thanks in advance" rude?
Not rude, but some readers feel it assumes they'll do what you ask. "Thanks for considering this" or "Thanks for your help with this" sound less presumptive.
Should the sign-off be part of my signature?
It can be. Our generator has an optional sign-off line that sits above your name. Many people prefer to type it per email so it can match the tone of each message.
Is "Cheers" professional?
In the UK, Ireland and Australia it is common in work email between people who know each other. In the US it reads more casual. Match what the other person uses.